How do I choose the right band for my event?


Choosing the right band for your event can be a confusing and difficult task. There are so many bands to choose from. How can you be sure that your event entertainment will be just right – loved by your guests, reliable, professional and memorable?

The first step towards choosing the right band for your event is to accurately answer the following questions.

  • What kind of event is it?
  • What mood do you wish to create?
  • Where is your event?
  • How many people are attending and who are they?

Catering to everyone’s expectations

The facts about your event are not hard to answer, however ensuring your entertainment choice meets the needs of your guests and your host, as well as your own needs, is very important.

You can’t please everyone, and that’s ok. However the mood you wish to create is crucial, especially if your event is a wedding, important family gathering, product or campaign launch or corporate function. You want everyone to be happy – and impressed with your excellent taste!


Hiring an entertainment agency – what is the benefit?

Organising an event is not an easy task. Often you have to accommodate a wide range of tastes, styles, expectations and opinions. This can be very stressful and time-consuming.

Details such as type and size of the band, music style, the logistics of the bands’ arrival, equipment setup, lighting and sound, payment, and ensuring complete professionalism and efficiency, without problems, on the night, can all be handled by the agency – saving you enormous time and potential stress.

A reputable agency will want to learn about your event and your needs. They will ask you questions that show they value your time and your investment – also enabling them to choose the band that perfectly matches your event.

The most valuable benefit of hiring a band through an entertainment agency is that this removes any potential risk in hiring the wrong band.  Musicians are renowned for being unreliable, and they have earned this reputation for a reason. By going through an agency, you can remove the ‘what if’ factor. Agencies have contracts in place with their musicians to ensure that everything runs smoothly and according to plan.

This can mean the difference between a wonderful experience for you or a big headache and a huge amount of disappointment.

Find out more – Why Stellavox Entertainment is your best choice?


Tips to make hiring a band much easier

Type of event

The style of music you choose has the power to make or break the mood of your party or event, so it’s important to think not only about your own tastes, but also about the taste of your guests – their ages, the event itinerary as well as the appropriateness of the music style to the activities of the day/night.

If you are getting married you will probably want a party band that has your guests dancing all night to your favourite songs.

A corporate function, on the other hand, might require the sophistication of a jazz band whilst your guests are dining and mingling.

A family reunion, 50th birthday or wedding anniversary may enjoy a classical duo or trio.


When choosing your band it is important to consider the venue – what is the size of the room your event is being held in?

If space is a consideration, a duo, trio or smaller band may be necessary. This also connotates a personal touch and intimacy. The guests can feel a part of the entertainment experience.

If, on the other hand, your event is at a large venue, a full band will look and sound fantastic. Not only will they produce enough sound to fill the room, they will also add an impressive visual element and leave a memorable experience in the minds of your guests.



If your event is a small family affair, a band playing your favourite songs will work very well.

If however you are entertaining on a grander scale, such as for the corporate event of the year, you may wish to hire a twenty piece swing band with singers.

For a romantic dinner for two, a guitarist or pianist would be ideal.


Once you have all the facts about your event clear in your mind, the question of budget becomes much easier to determine, for both you and the entertainment agency you choose to help you.

A professional band will generally be priced between $3,000 to $6,000 depending on size, quality and experience.

If this is outside your budget and does not suit your event requirements, however you still want the excitement of live music at your event, a smaller act (solo, duo or trio) will be more affordable and better-suited.

A DJ is also a great option at a reasonable price for parties with dancing.

Read our article – How much does a band cost?


Perhaps the most important factor when choosing a band is ensuring you are hiring seasoned professionals. It is important that a band has been auditioned and interviewed, and that they are experienced, punctual and have a professional attitude.

If possible choose artists that have graduated from a reputable Conservatorium, as they are generally the pick of the crop. An agency will be able to guide you on your choice and give you options for a suitable band, especially if you just don’t know where to begin or how to choose.


See them in action

Try to see your chosen band perform live, or failing that, on video performing.

By being able to hear and see the musicians you are interested in before the actual event, you will feel secure in knowing that the choice you have made is indeed the right one. Video makes it easy to weed out ‘B’ grade or unprofessional entertainment.

Watch our jazz bands perform – View our jazz bands

Once in a lifetime

In summary, choosing a band for any event will always be extremely personal. It will ultimately come down to your taste and budget.

In all instances, however, we recommend always choosing quality and experience over price.

Consider your guests and the impression you wish to leave about your event, and remember your event happens only once – which means there is only one opportunity to get it right.


Contact us

We can help you find the perfect band for your special event, stress-free!

To hire one of our amazing jazz bands, please contact us or complete our quote request form.